Facilities Clerk

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Site Clerk provides comprehensive support to the Facility Manager for all mail center activities, equipment, supplies, and general facility operations. This role requires an enthusiastic, proactive individual who serves as a key point of contact for clients, visitors, and vendors while delivering exceptional customer service. The position involves managing mail services, assisting with facility maintenance coordination, and supporting various administrative functions to ensure smooth daily operations.

Your day-to-day tasks will include:

• Sort, collate, and deliver mail while managing outgoing mail with proper postage using postage meters and maintaining accurate daily records
• Track all incoming and outgoing courier mail and coordinate with courier services for daily package pickup
• Perform hospitality services, minor housekeeping tasks, and stock copy rooms and printing devices
• Assist with coordination and scheduling of maintenance activities and provide support for small office moves
• Manage small facility management tasks and continuously monitor office/facility operations
• Act as an interface with clients, visitors, and guests while ensuring appropriate follow-up with clients
• Collaborate with vendors and service providers including facilities, janitorial, movers, and equipment providers

Physical Demands and Work Environment:

• Ability to lift 50 pounds regularly
• Ability to spend much of the day on feet while performing various tasks
• Must be able to work quickly with hands and have good hand/eye coordination
• Walking and standing for extended periods throughout the facility
• Bending, reaching, and stretching to access mail slots, storage areas, and equipment
• Operating various office equipment including postage machines, printers, and copiers
• Working in typical office environment with occasional exposure to mechanical areas

Required Qualifications:

• High school diploma or GED
• 1-2 years of previous mailroom and/or facilities experience
• Strong analytical and organizational skills
• Excellent communication skills in English, both written and oral
• Excellent computer skills including word processing, Excel, and database entry
• Ability to work independently with little supervision and effectively manage stressful situations
• Ability to plan and manage work under time constraints

Preferred Qualifications:

• Knowledge of postage machines, printers, and other office equipment operations
• Basic understanding of facility maintenance coordination processes
• Experience with courier services and package tracking systems
• Customer service experience in corporate or facility environments
• Familiarity with vendor coordination and service provider management
• Experience supporting office moves or space management activities
• Self-motivated personality with confidence, energy, and flexibility

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.