Administrative Assistant - Landfill

6:45AM-8:45PM M-F

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

Administrative Assistants fulfill a variety of responsibilities and administrative office support functions. They will provide a variety of support functions, including assisting customers or visitors, taking payments, answering questions, and resolving any emerging problems that our customer accounts might face with accuracy and efficiency.

Responsibilities of Position:

• Maintain accurate records/files and log and record information on customer accounts in compliance with data integrity and security policies
• Work on data-entry projects with accuracy to meet deadlines
• Post preventive maintenance services for trucks and heavy equipment
• Process invoices and purchase orders
• Assist/process monthly department audits
• Receive inquiries via telephone, email, fax, or personal contact regarding customer inquiries, billing, payments, etc., and handle them accordingly to resolve
• Serve as a backup for other roles as needed, such as Scale Operators
• Receive and distribute mail and internal correspondence
• Welcome on-site visitors, determine the nature of business, and direct them accordingly
• Arrange accommodations for meetings (lunch, room setup, etc.)
• Complete other duties as assigned by management

Skills & Abilities Needed for Position:

• Excellent verbal & written communication skills. English/Spanish bilingual preferred
• Computer proficiency in Windows and Microsoft Office applications: Excel, Word, PowerPoint, Outlook, etc.
• Professional appearance and demeanor
• Organized and detail-oriented, with the ability to multi task
• Excellent customer service and data entry skills
• Efficient and effective work habits to work both independently and as a team
• Ability to work well under pressure and treat others with respect

Physical Requirements in a Regular Workday:

• Rarely lifting/carrying/pushing/pulling a max of 35lbs
• Continuously sitting in an office environment
• Continuous hand/finger dexterity

Additional Working Conditions/Aspects:

• Exposure to residential and commercial waste
• Ability to travel between offices, as required
• Ability to work flexible hours; overtime, weekends, and/or holidays
• Ability to work overtime, weekends and/or holidays
• Legally eligible to work in the United States
• Valid driver's license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.