Project Administator (Federal Contracting)
 New Dominion Construction, LLC | |
 United States, Virginia, Dumfries | |
| 2525 Pointe Center Court (Show on map) | |
 Jan 15, 2026 | |
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Company Values: Service:
Integrity:
Accountability:
Expertise:
Project Administrator Summary/Objective The Project Administrator plays a pivotal role in supporting the successful execution of construction projects-especially those involving federal and government contracts-by ensuring accurate documentation, regulatory compliance, and effective cross-team communication. This role provides critical administrative, preconstruction, and compliance support from solicitation through project closeout. Primary Job Responsibilities Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. * Draft and manage execution of Subcontracts, Professional Service Agreements, Short Form Subcontracts, and Purchase Orders based on scopes, proposals, and OwnerContracts. * Prepare and distribute subcontractor documentation packets (including SF1413s, COIs, W-9s, and SOVs); track submissions and follow up on outstanding documents. * Ensure insurance certificates meet both company and contract requirements; monitor expirations and request updates accordingly. * Create and maintain project-specific Onsite Trackers to cross-check weekly logs against submitted certified payrolls. * Assist subcontractors and second-tier subcontractors in completing accurate certified payrolls. * Submit certified payrolls into RMS and follow up on missing or incorrect documentation. * Develop and update plans (APP, QCP, EPP, HAZCOM, Fire Prevention, etc.) in compliance with agency and contract requirements. * Use tools like Gadzoom to generate Activity Hazard Analyses (AHAs). * Draft scopes of work based on the initial draft from the Project Manager. * Update resumes, site maps, route plans, and other preconstruction documents. * Create and format technical proposals, past performance narratives, and team resumes. * Track Sources Sought notices, compile required documentation, and coordinate with executives for submission or Decline to Bid letters. * Maintain organized submission trackers and digital folders. Coordinate bid, payment, and performance bonds with external surety; track status from request to delivery. * Apply seals, file final documents, and ensure compliance with contract requirements. * Submit and track insurance documents as required for contract execution. * Maintain organized digital filing systems, review and format documents for compliance and clarity. * Support project teams with document workflows in RMS, Procore, SharePoint, and other platforms. * Initiate and monitor badge requests for employees and subcontractors; track status and communicate approvals or denials. * Maintain spreadsheets for active/inactive badge status across installations. * Act as liaison between PMs, superintendents, executives, and subcontractors to streamline communication. * Provide deadline reminders, assist with company-wide administrative tasks, and educate internal staff on compliance processes. * Assist project teams with project related tasks such as; loading project information into Procore / drawings / specifications / companies / users, processing - RFI's, Submittals,Subcontract Change Orders (SCO's), etc. * Complete special projects and tasks as assigned by executives or PMs. Other Responsibilities * Complete special administrative projects as needed. * Other administrative duties based on business needs Competencies, Skills, Abilities, Qualifications * Strong written and verbal communication skills * Excellent organization and time-management abilities * Proficiency in Microsoft Office, DocuSign, Dropbox, SharePoint * Experience with Procore or RMS preferred * Knowledge of federal construction regulations (e.g., Davis-Bacon, FAR) Supervisory Responsibility This position does not currently have direct reports. Work Environment Professional office and occasional construction site presence. Use of computers and office equipment required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position may require long periods of sitting and looking at a computer screen, using the phone and other technology. Expected Hours of Work Monday through Friday, 9:00 AM to 5:00 PM, with occasional overtime as needed. Travel Minimal travel required, primarily local. Required Education and Experience * Associate's or Bachelor's degree in a relevant field (preferred) * Minimum 2 years in construction or federal contract admin support Additional Eligibility Qualifications Must be able to get a background check and drug test. Work Authorization Must be eligible to work in the United States. (Some positions, based on contract stipulations may require U.S. citizenship) NDC is an equal employment opportunity employer and does not discriminate against employees or job applicants based on race, religion, color, sex, age, national origin, mental or physical disability, veteran or family status, genetic information, or any other status or condition protected by applicable federal, state, or local laws, except where abona fide occupational qualification applies. This policy extends to all aspects of the employment relationship, including, but not limited to, recruiting, interviewing, job assignments, training, compensation, benefits, discipline, use of facilities, participation in NDC-sponsored activities, termination, and all other terms, conditions, and privileges of employment. | |