Facilities Data Coordinator

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.

Monday-Friday, 8:00 AM-5:00 PM
Some night and/or weekend work may be required to meet the needs of the organization.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Bachelor's degree in a related field or equivalent

This is an advanced level position, and is part of the Facility Inventory Team, which is part of the Engineering Department, and is responsible for assisting in collecting, maintaining, analyzing, documenting, and distributing data related to buildings and other facilities with the University of Georgia. This position will work closely with UGA Constituents with collecting, organizing, and maintaining construction documents within our Digital Archives. This position is responsible for professional work in CAD (Computer Aided Design), GIS, and Data Management including facility information and construction document management. Work of this class requires the application of computer based drafting skills and knowledge in preparing architectural drawings. Work will include field assignments related to the area of work such as site visits and surveys. Additional responsibility will include the transition from 2D AutoCAD drawings to 3D Revit Models. This position will be highly involved with the coordination and implementation of BIM (Building Information Modeling).

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Update/create building floor plans using AutoCAD and Revit software. Use available construction plans, scans, or simplified CAD floor plans to create CAD files. Schedule and complete site visits to measure changes and capture existing conditions. Prepare, review, and approve the linking of floor plans in AiM using the AiMCAD system. Update departmental occupancy, room use, and program classification using the FICM standards. Convert floor plans to interactive Adobe PDF format. Review project floor plans and assign room numbers using the UGA Room Number Standards.

Maintain the virtual plans room: organize, name, convert files to PDF, and file all electronic documents including all design documents. Log each submittal into an excel file and create a dashboard for accessing building construction documents. Work with FMD IT to develop a crosswalk between UGA building assets and Record Documents.

Coordinate project reviews for OUA and FMD projects. Set up/send out in Bluebeam software. Collect final Comments format using current procedure and submit to project manager. Monitor and maintain the Facilities Inventory Ticket Center. Assign tickets using the FI workflow.

Assist Engineers with CAD support for design projects. Use CAD files to create 3D Revit models. Use laser scanner to create point clouds for developing room and building drawings/models.

Create Arc GIS building and utility maps. Create building location maps using Arc GIS software. Create campus utility location maps using the Arc GIS software. Link building construction documents to building footprints located in ArcGIS.

Assist customers with the location and interpretation of construction documents, and information. Perform scanning, copying, and/or printing documents. Approve and assist with FMD Digital Plansroom access requests. Other duties as assigned.