Finance Business Partner-Specialist III

This position is responsible for ensuring accurate and compliant financial management of industry-sponsored clinical trial accounts. This role supports sponsor invoicing, payment reconciliation, and billing compliance through detailed review of clinic visit data and contract terms. The specialist works cross-functionally to maintain the financial health and compliance of clinical trial accounts, ensuring alignment with contract requirements, institutional practices, and applicable federal regulations.

Account Reconciliation:

Maintain and reconcile trial/study financial data and records of sponsors, institutional and external groups to maintain accurate and detail records of all transactions payable and receivable.

Accounts Payable:

Work cohesively with Health Sciences (UAHS) and the U of A clinical partner on the development and correct interpretation of the payer coverage analysis (PCA) and approved budgets as relates to the proper handling of patient charges. Determine if invoices received are appropriate and correct to be paid.

Invoicing and Accounts Receivable:

Create, send and track invoicing to appropriate sponsor/vendor according to each trials contractual signed agreement.

UA Accounting Requirements:

Set up various accounting required procedures to best handle payables (i.e., POs, travel requisitions and reimbursements, etc.).

Communication & Special Projects/Requests:

Manage and verify all requests and data received and submitted according to University policy and contractual agreement between sponsors/vendors and the University.
Document, send and correspond all activity through completion, as well as properly file and organize data for retrieval purposes if needed. (Written communication for documentation purposes is encouraged.)

Knowledge, Skills, and Abilities:

1. Demonstrated knowledge of industry norms related to clinical trial budgeting.
2. Demonstrated capability to review, interpret, and apply payment terms within Clinical Trial Agreements.
3. Experience preparing sponsor invoices, tracking payments, reconciling accounts, and resolving payment discrepancies.
4. Ability to review clinic visit data to ensure charges are directed to the correct payer (insurance vs. research) and to identify variances.
5. Proficient in Microsoft Office (i.e., Outlook, Excel, Word, Power Point); skilled in document creation, accurate data entry, and report tracking.
6. Strong attention to detail and ability to identify trends, discrepancies, compliance risks, and resolve issues efficiently.
7. Effective written and verbal communication with sponsors and internal teams; ability to escalate issues clearly and professionally.
8. Ability to manage high-volume workloads, meet deadlines, and maintain confidentiality of PHI.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.