New

Meetings Associate

American Society of Clinical Oncology
life insurance, flexible benefit account, paid holidays, 401(k)
United States, Virginia, Alexandria
2318 Mill Road (Show on map)
Jan 16, 2026
Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care. Who we are: ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it's like to work at ASCO, click here. Who we are looking for: ASCO has an exciting opportunity for a highly organized and service-oriented Meetings Associate to support the planning and delivery of meetings that bring together the global oncology community. As part of our Meetings Department, the Meetings Associate will play a key role in ensuring events are executed seamlessly - supporting both the big-picture logistics and the critical details that make every meeting a success. This role is ideal for someone who thrives in a fast-paced, collaborative environment, and takes pride delivering exceptional customer service while keeping multiple priorities moving forward. If you enjoy being the behind-the-scenes force that keeps meetings running smoothly and supporting meaningful, mission-driven events, we'd love to hear from you! This position is hybrid with a primary location in Alexandria, VA. Responsibilities Provide administrative support tothe Meetings Department,includingtracking department credit card expensesand other duties as needed. Coordinate and schedule appointments, includingrecurringroutines, monthly meetings, ASCO holidays,andmeeting-specific appointments. Provide ongoinglogisticalsupport forallASCO Meetings including developing101 documents andcoordinatereview from staff, coordinateshipping (including outreach to staff,drafting instructions, creatingmanifests, printing labels, etc.),department supply orders, and other duties as assigned. Provide logisticalsupporttheconference center team,such as:creatingfunction sheets,orderingcatering,makinghousing accommodations, andproviding in-person support to meetings in the ASCO Conference Center. Content entry and maintenance of the Calendar of Eventson ASCO.org. Assist with Annual Meetinglogisticstasks as needed. Provide superior customer service to both internal and external customers both in person, in email and by phone, including answering the Meetings customer service phone lineandresponding toemails inthe general Meetings Services email account. Required Education and Experience Bachelor's degreeor equivalentyears ofexperience 1 year of related administrative experience Proficiencywith Microsoft Office applications and comfortable learningnew technology Preferred Education and Experience Customer service and/or hospitality/service industryexperience Prior experience working in fast-paced environments with a sense of urgency Competencies Strong communicationskills, includingwritten, with ability to clearly convey and receive information Excellent customer service and interpersonal skills with professional, friendly, enthusiastic attitude Adaptableto different work stylesand able to work withvarious differentstakeholders and personalities, taking direction from multiple people Commitment to work effectively within a team environment to meet timelines and deliverables with a focus on customer service Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines, multi-task and prioritizeto achievegoals andobjectives Receptive to open and regular feedback Willingness and ability to learnnew technologiesand tasks that are added to workload Strong analytical and problem-solving skills Work Environment Positionwill primarily be phone/computer based with travel toat least one meeting a year. Hybrid work location. Fast-paced office environment. ADA/Physical Requirements Mustlift upto25lbs. Extendedperiodsseated or standing at a desk. High use ofcomputerand other office technology equipment. Travel 5-10 days/yr Generous Benefits Package: Hybrid Work Environment Open Leave Policy Paid Family Leave 13 Paid Holidays per Calendar Year Staff Appreciation Days 401(k): 7.5% Employer Contribution Medical/Dental/Vision Employee Assistance Program Fertility and Family Forming Healthcare Concierge Flexible Spending Account(s) Healthcare Savings Account Disability and Life Insurance The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company toprovideequal employment opportunities to all qualified applicants without regard to race, color, national origin, sex, and religion.