Department: Kellogg Financial Admin
Salary/Grade: EXS/6
Job Summary:
Kellogg Financial Administration is seeking a Financial Administrator to serve as the primary steward of revenue recognition for Kellogg Executive Education. In this highly visible role, you'll manage more than 1,500 receivables and 2,500 participant registrations each year, ensuring accurate, timely, and compliant financial processes. You'll work across enterprise systems-including NUFinancials, CVENT, and multiple payment channels-while sharpening your skills in reconciliations, revenue analysis, and financial controls.
This position is ideal for someone who enjoys solving complex financial challenges and taking end to end ownership of high volume transactions. Your accuracy, judgment, and organization will directly influence Kellogg's financial reporting, client experience, and operational excellence-offering meaningful impact and strong career growth. The role requires a minimum of two in office days per week, with additional time onsite during onboarding.
Supports a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as Treasury Operations, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
- Accounting policy & procedure
- Accounts receivable
- Analysis
- Balancing
- Bank and balance sheet acct
- Bank deposits
- Cash receipt
- Chart &/or account coding
- Creating new accounts
- Financial Statements
- Journal &/or ledger
- Reconciliation
- Reporting
- Transfer charges
- Treasury
- Wire transfers
Please note: Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.
Specific Responsibilities:
Budget:
- Prepares analysis & reports.
- Provides account research.
- Assists with budget projects.
- Reviews & reconciles actual expenses to budget per NU Audit guidelines.
- Analysis, Statements & Reporting:
- Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, accounts, funds &/or revenue allocation, customer service activity, etc.
- Records journal entries and creates reports.
- Performs financial account reconciliations, statement analysis, and transaction research.
Transactions:
- Provides review and oversight of Tuition, Accounts Receivable e-Commerce financial transactions some of which may be complex regarding size or duration of account.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer & balance accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Prepares & delivers bank deposits
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Administration:
- Processes & presents data & information through the application of database, graphic & spreadsheet software.
- Obtains data by downloading from enterprise systems; develops and runs queries.
- Identifies sources for data & information to be used & completes special financial projects such as assigned.
- Manages operation of or interaction with a computer system or system processes that support the area or program.
- Ensures that area service level goals are met.
Training:
- Provides training and support to related university units or program participants; maintains website and training materials
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Detail-oriented and focused on accuracy
Demonstrate willingness to learn, flexible, and adaptable
Demonstrated project management skills, with the ability to multi-task and complete multiple projects independently
Proven verbal and written communication skills, customer service orientation, and decision-making skills
Ability to establish and follow processes in a respectful manner, engage people, and listen to multiple viewpoints
Focused on collaboration with constituents and provision of superior customer service to solve problems
Comfortable interacting with colleagues at all levels of the organization, including senior leadership
Ability to present financial information to colleagues with non-financial backgrounds
Preferred Qualifications:
Preferred Competencies: (Skills, knowledge, and abilities)
Strong understanding of financial reporting.
Strong analytical skills
Experience implementing process improvement
Demonstrated ability to create, interpret, and present management-level reports
Ability to assess projects and understand that not all answers are clearly defined
Demonstrated ability to influence rather than exert direct control over business decisions
Target hiring range for this position will be $60,000 - $67,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
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Northwestern University
Feb 14, 2026