Administrative Assistant

Job Title: Administrative Assistant

Location - Conway Springs, KS 67031

Duration: 18 Months

Pay Range - $22.00 - $24.81 Hourly on W2

Work Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m. (Additional hours as required)

Summary of Primary Duties and Responsibilities:

• The position provides essential administrative and clerical support to the onsite construction management team throughout a multiyear construction project.
• Working primarily from an office trailer on an active job site, this role helps maintain project documentation, supports field operations, coordinates communication, and ensures the office runs efficiently.
• The ideal candidate is organized, adaptable, and comfortable working in a dynamic construction environment.

Duties include, but are not limited to:

• Administrative support includes Project Managers, Project Supervisors, Staff Engineers, and Field Management.
• Handling confidential project documentation.
• Assist with preparing purchase orders, invoice coding, and expense tracking.
• Assists in planning and coordinating training and safety events.
• Prepares monthly expense reports for supported personnel.
• Coordinate travel planning and scheduling for individuals and groups.
• Manage incoming calls, visitors, deliveries, and mail for the project site.
• Prepare meeting agendas, take minutes, and distribute followup documentation.
• Maintain and organize the office trailer, ensuring supplies, equipment, and documents are readily accessible.
• Coordinate facility scheduling and catering for large meetings and events.
• Create requisitions and receipts for vendors.

Education and Experience Requirements:

• High school diploma or the equivalent.
• Bachelor's degree in business, Communications, Accounting, or related field is preferred, but not required.
• Perform successfully in a fast-paced environment.
• Maintain superior communication skills and provide support to multiple personnel.

Skills, Knowledge, and Abilities Required:

• Candidate must be very detail oriented and must be able to deal with large volumes of data and maintain a high level of accuracy.
• Requires strong computer skills and working knowledge of MS Office.
• PeopleSoft and Box Systems or related systems experience is preferred.
• Must have the ability to apply creative problem solving and sound reasoning.
• Must be able to handle multiple priorities, organize workload, adapt quickly to change, and provide a high level of internal communication.
• Must be able to work both independently and as a member of a team.
• Comfortable working in a jobsite environment (office trailer, PPE required when entering the field).

Licenses and Testing Required:

• Successful candidate must possess and maintain a valid driver's license.
• This job will require intermittent travel as needed.

I look forward to connecting soon!

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.