Senior Payroll Accounting Administrator

JOB SUMMARY

We are seeking a Senior Payroll Accounting Administrator whose primary responsibility is to support payments to employees including payroll payments and administration (which includes the review and approval of foreign payrolls), tax filing support for new jurisdictions, expense review and reimbursement consistent with policy as well as discretion with respect to overall stewardship. This position requires a high-level confidentiality, strong communication skills, attention to detail, and accuracy. This role will be based in our Marlborough, MA office reporting to the General Accounting Manager.

ESSENTIAL JOB FUNCTIONS

1. Doble US Payroll Processing (bi-weekly and ad-hoc) and Foreign Payrolls

* Tracking and summarizing payroll changes, in coordination with Personnel Dept

* Ensuring the timing processing and/or verification of the above changes

* Bi-weekly (and ad-hoc) processing payroll for each of the above jurisdictions

* Preparation, verification, and funding of 401K transfer

* Responds to and resolves any inquiries regarding paychecks or payroll reporting. Ensures

payroll issues are escalated and resolved promptly.

2. Employee Expense Reimbursement

* On a bi-weekly basis, review employee expenses to:

o Ensure completeness of the expense support

o Ensure consistency of the reimbursement with support

o Review and communicate any discrepancies with company policy

o Use discretion to make decisions on the adequacy of support and consistency with

company policy (where the policy does not directly address)

o Process on a timely basis

3. Taxes

* On an as needed, project basis, complete the tax filing needed for new jurisdiction

requirements associated with new state filing requirements (i.e. in the event that Doble is

required to register for payroll purposes in a new state)

o Coordinate with Tax Manager on the filing requirements

o Prepare and present to Tax Manager the filing requirements (submit to the state)

4. Accounting Requirements:

* At lease quarterly, reconcile benefits costs in payroll to general ledger to ensure accuracy of payroll records to supporting documentation and benefits records. This project requires attention to detail and the ability to pull data from multiple sources

* On at least quarterly basis, reconcile the balances for PTO (vacation accrual, other payroll accruals)

* On a monthly basis, prepare and present an accurate and complete payroll accrual

* On a monthly basis, prepare and present reconcilement of payroll related general ledger accounts

5. Corporate Credit Card Administrator

* Serve as administrator for all corporate credit card accounts

* Prepare monthly journal entries in reconciliation with related statements

6. Interdepartmental Support:

* On an annual basis, independently complete the 401K Discrimination Testing

* On an annual basis, independently complete the Annual Workers Compensation Audit

* Perform analytics - payroll and headcount metrics

* Serve as subject matter expert for UKG Business Intelligence

* Acquisition assistance as needed

QUALIFICATIONS

EDUCATION:

* Associate Degree; Bachelor's Degree a plus

REQUIRED EXPERIENCE:

* Must have seven or more years of related experience

* Must have experience working directly with customers/clients in a business office environment

KNOWLEDGE, SKILLS & ABILITIES:

* The person in this position will be exposed to highly confidential information and must have the ability to keep information confidential and communicate with the utmost of discretion.

* The person must have a high attention to detail and the ability to follow logic steps.

* Strong written and verbal communication skills.

* Must be computer "savvy" with the ability to adapt to platform changes including Microsoft Office proficient.

* Must have a familiarity with payroll, tax and accounting concepts.

* Must have a high degree of accuracy and attention to detail.

* Must have the ability to proactively communicate status & issues.

* Must have the ability to meet critical deadlines while managing multiple priorities.

* Must thrive in a deadline-driven, fast-paced team environment.

PHYSICAL REQUIREMENTS:

While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job. Must be capable of lifting 30 pounds. Must use assistance when lifting 50 or more pounds.

Actual base salary offered to the hired applicant will be determined based on their work location, level, qualifications, job related skills, as well as relevant education or training experience.
Salary Pay Range Minimum $74,997.84 - Midpoint $93,747.30

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.

The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the "essential functions" of a job. A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function.

Applicants must be authorized to work for any employer in the United Sates. Doble Engineering is unable to sponsor or take over sponsorship of an employment visa at this time.