Practice Manager - OBGYN (Marina Del Rey)

The Practice Manager oversees the daily operations, business functions, and patient care activities of the OBGYN practice within the UCLA Health Community Clinics. Operating with a high degree of independence, this role is guided by broad organizational goals and objectives. Progress toward these goals is reviewed through ongoing collaboration with the Clinical Director and the Sr. Executive Director.

The Practice Manager provides comprehensive administrative and operational leadership, ensuring efficient clinic workflows, high-quality patient care, and a positive work environment. This includes supervising both front and back office medical staff, coordinating clinical services, and managing the physical space to support safe, effective, and patient-centered operations. While guidelines and references are available, the role requires strong judgment, interpretation, and original problem-solving to address operational challenges and support continuous improvement.

Key responsibilities include:

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  Overseeing business operations and patient care functions for the assigned OBGYN clinic.

  
  
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  Providing daily administrative and operational oversight to ensure smooth clinic functioning.

  
  
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  Supervising and supporting front office and back office medical staff.

  
  
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  Coordinating clinical services to optimize patient flow and care delivery.

  
  
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  Managing clinic space, resources, and operational logistics.

  
  
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  Collaborating with leadership to meet organizational goals and enhance clinic performance.

  
  

Required:

• Demonstrated effective supervisory skills including experience in recruitment, performance appraisal, identification and communication of expectations, discipline, and training.
• Skill in analyzing information and procedures to define objectives, identify patterns and recognize alternatives and their implications.
• Skill in operating a personal computer and software programs, including MS Word, and Excel Spreadsheet.
• Interpersonal skills to promote a cooperative and productive work environment and to establish and maintain cooperative, productive working relationships with faculty, residents, medical students and staff from various social, cultural, and economic backgrounds.
• Working knowledge of medical terminology.
• Writing skills to prepare accurate and concise reports and memorandums that clearly convey information utilizing appropriate vocabulary and grammar.
• Working knowledge of computerized appointment scheduling and registration system, and the ability to effectively train staff in the use of the system.
• Working knowledge of major medical insurance plans.
• Ability to work occasional weekends or evenings as required.

Preferred:

• Working knowledge of University and Hospital policies and procedures to appropriately manage patient registration, cashiering, risk management, and personnel.
• Working knowledge of the CareConnect system.
• Demonstrated experience in managing patient services and nursing staff in a private medical practice or community clinic.
• Accounting skills to plan, prepare and analyze revenue and expense budgets.