Project Coordinator - 139122

Under the direction of the Associate Director, Artistic Programs & Operations, the Project Coordinator supports the Chief Campus Curator's Office. This role implements the curatorial vision and project plans developed by the Associate Director and Chief Campus Curator, ensuring seamless execution through technical and project management excellence.

Working in close collaboration with the Associate Director throughout each project phase, the Coordinator realizes exhibitions and artistic projects across multiple venues and formats-including campus-wide site-specific installations, outdoor public art projects, gallery-based exhibitions, and digital or technology-based works. The Coordinator brings logistical and technical concerns to the Associate Director for decision-making, providing recommendations while maintaining autonomy in determining methods for executing approved plans.

The position performs operational analysis related to exhibition logistics, fabrication planning, installation methods, budget tracking, conservation considerations, accessibility compliance, and institutional procedures. The incumbent gathers and assembles relevant data, evaluates practical options within defined parameters, and provides recommendations to support project execution.

Working within established guidelines and approved project plans, coordinates production activities across campus venues, external vendors, and internal stakeholders to ensure exhibitions are installed safely, efficiently, and in alignment with institutional standards. The role exercises independent judgment in determining appropriate implementation methods while elevating policy or strategic decisions to the Associate Director.

The position participates in project planning discussions, prepares required documentation, tracks budgets and timelines, and supports continuous improvement of exhibition workflows. Scope is limited to projects of moderate complexity and operates within defined curatorial and administrative direction.

The incumbent translates the vision developed by the Associate Director into technically executable designs.

• Working knowledge of common organization- or research-specific and other computer application programs.

• Demonstrated experience supporting the full life cycle of exhibitions, installations, or comparable multi-phase creative projects from planning through de-installation.

• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.

• Proficient in ability to use discretion and maintain all confidentiality.

• Demonstrates ability to use sound judgment in responding to issues and concerns.

• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.

• Experience tracking project budgets for fabrication, materials, and installation, and maintaining accurate expenditure documentation.

• Proficient in ability to multi-task with demanding timeframes.

• Working knowledge of applicable policy analysis techniques.

• Demonstrated ability to prepare technical documentation such as installation instructions, exhibition specifications, condition reports, or production timelines.

• Working knowledge of museum or gallery best practices related to conservation, environmental controls, artwork handling, and condition reporting.

• Experience coordinating artwork fabrication, mounting, framing, packing, transportation, and installation logistics in accordance with established handling standards.

• Proven ability to develop and interpret exhibition floor plans, renderings, lighting layouts, or spatial designs in collaboration with artists or designers.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Must be able to work a flexible schedule to accommodate global business hours as needed.

• Must be able to travel internationally.

• Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

• This position is a campus security authority (CSA) for the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which is a federal law requiring the disclosure of information about crimes on and around campus.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace