Payroll Specialist

The Payroll Specialist is responsible for the accurate, compliant, and timely processing of payroll for Sunbelt Solomon. This role requires the exercise of discretion and independent judgment when investigating and resolving payroll-related issues while ensuring strict adherence to company policies and all applicable federal, state, and local regulations. This is anonsite role, Monday through Friday, based out of our Solomon, KS office, and may require up to 5% travel for business needs.

• Process bi-weekly on-cycle payroll, off-cycle payroll, and supplemental payrolls accurately and on schedule.
• Monitor employee profiles, timekeeping records, and timesheets to ensure payroll accuracy and completeness.
• Identify, troubleshoot, and resolve complex payroll system issues, including documenting issues and performing root cause analysis.
• Maintain accurate payroll records, documentation, transactions, and employee payment histories in accordance with retention requirements.
• Respond to payroll inquiries and resolve employee concerns in a timely and professional manner.
• Perform payroll account balancing, reconciliations, and validation of payroll data.
• Conduct risk-based audits to ensure payroll accuracy, consistency, and compliance with internal controls.
• Serve as a subject matter expert on payroll, labor, tax laws, and regulatory requirements to ensure ongoing compliance.
• Identify and accurately process prevailing wage requirements and maintain associated documentation.
• Partner with the Payroll Manager to develop, implement, and improve payroll policies, procedures, and best practices.
• Support process optimization efforts, including opportunities for automation and efficiency improvements.
• Adhere to operating system guidelines and industry best practices while supporting continuous improvement initiatives.
• Verify employee records and collaborate with business partners to resolve discrepancies.
• Process wage garnishments accurately and in compliance with applicable state and federal requirements.
• Maintain confidentiality of employee data and ensure all payroll documentation is complete, organized, and properly filed.
• Ensure compliance with all applicable federal, state, and local laws related to payroll and employee compensation.
• Serve as liaison for 401(k), HSA, and FSA programs, including balancing and uploading vendor files.
• Process employee terminations, including coordination of life insurance conversion/portability notices and initiation of COBRA when applicable.
• Support Finance with basic accounting functions, including general ledger awareness, credit card reconciliation, and payroll-related financial understanding.
• Monitor and maintain accurate tracking of FMLA, short-term disability, parental leave, vacation, and other PTO/accruals.
• Complete employment verification requests in a timely and accurate manner.

• Minimum of 5 years payroll experience required
• Experience processing Canadian Payroll is preferred but not required
• Bachelor's degree in human resources, accounting, business, a related field or equivalent work experience required2 - 5 years related payroll, human resources, or benefits, experience a plus
• FPC certification preferred
• Kronos software experience preferred
• PHR, SHRM-CP certification a plus
• Strong knowledge and application of both state and federal labor, payroll, and tax laws
• Excellent internal customer service skills that include the ability to effectively consult employees in payroll matters and resolve payroll issues appropriately
• Working knowledge of basic accounting principles and payroll practices
• Experience working with payroll and HRIS software (UKG Ready or UKG Pro)
• Strong interpersonal and communication skills, able to build relationships and trust at all levels of the organization
• Proven ability to manage competing needs effectively