Program Coordinator

Be You.

Employee Occupational Health & Wellness is looking for a Program Coordinator to join our team. In this role, you will support the programs that keep Duke Health's workforce safe, compliant, and ready to care for others.

You will work hands-on with initiatives like vaccination campaigns, compliance tracking, and employee health programs, partnering with teams across the organization to keep everything running smoothly. If you enjoy fast-paced, meaningful work where you can see the impact of what you do every day, this is a great opportunity to make a difference.

Key Responsibilities

Program Administration & Compliance Coordination

• Develop, implement, and monitor processes supporting Animal Handler, Blood and Body Fluid, VaxTrax COVID initiatives, and annual Flu Campaigns.
• Maintain project documentation and ensure timely completion of deliverables aligned with program goals and quality standards.
• Enter compliance data and generate reports using the Net Health electronic health record to track and communicate compliance status.
• Manage systems for tracking, reporting, and communicating employee compliance requirements.

Immunization & Compliance Oversight

• Oversee and coordinate the Kuali process for documenting required employee immunizations.
• Review and process flu exemption documentation in accordance with established guidelines.
• Collaborate with leadership to ensure compliance initiatives are executed efficiently and accurately.

Clinical & Vaccine Program Support

• Coordinate and participate in clinic and offsite testing and vaccination events.
• Administer and document vaccines following established policies and procedures, including documentation of adverse reactions.
• Oversee and coordinate vaccine distribution across DUHS departments.

Training, Communication & Program Support

• Train new employees on program processes, systems, and compliance procedures.
• Develop immunization forms, presentations, and educational materials using standard office software.
• Present compliance and immunization information during orientations and training sessions.
• Collaborate with University and DUHS leadership to communicate policy updates based on guidance from ACIP and CDC.

Operational Support

• Provide administrative and operational support across EOHW clinic locations in Durham and Raleigh.
• Assist with additional EOHW duties and special projects as needed to support departmental priorities.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Minimum Requirements:

• Work requires analytical, communications and organizational skills generally acquired through completion of a Bachelor's degree program.
• Work requires one year of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Preferred Qualifications:

• Experience working in the medical field preferred
• Basic EMT certification, Certified Medical Assistant, or other health related degree a plus
• Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance
• Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems
• Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan
• Working knowledge of Excel, Word, and PowerPoint a plus

Other Requirements:

• (No additional requirements specified)

This position is.

• Onsite. The work is performed on-site or at a designated assignment location.

Be Bold.

• Lead key employee health initiatives, including vaccination programs and compliance campaigns
• Own compliance tracking and reporting to support organizational readiness
• Drive immunization and regulatory processes to ensure accurate and timely documentation
• Support clinic operations, including employee-facing services and vaccine administration
• Partner with leadership to implement program updates and maintain alignment with public health guidance

Choose Duke.

Joining Duke means being part of a mission-driven organization committed to protecting the health and safety of its workforce. Within EOHW, your work directly supports employee well-being, regulatory compliance, and organizational readiness across Duke Health.

You will collaborate with a dedicated team of professionals, gain experience in large-scale health program coordination, and contribute to the initiatives that have a meaningful impact on employees and the broader community. Duke offers an environment that values innovation, teamwork, and continuous growth, empowering you to make a difference every day.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.