A&L Production Associate

Position Number: 41234593

Payroll Title: EVENTS SPEC 3

Position Number: 41234593

Payroll Title: EVENTS SPEC 3

Job Code: 006292

Job Open Date: 4/16/26

Application Review Begins: 5/1/26

Department Code (Name): ALEC (ARTS AND LECTURES)

Percentage of Time: 100

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 21

Budgeted/Hiring Salary Range: $71,600 to $88,550/year. Salary offers are based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable and consistent pay practices at the University.

Full Salary Range: The full range for this position is $71,600 to $127,400/year. Salary offers are based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable and consistent pay practices at the University.

Work Location: 110 Castilian Dr, Suite 100, Bldg. 402; multiple venues in SB

Working Days and Hours: M-F 8am - 5 pm, with occasional nights and weekends required

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: N/A

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Arts and Lectures (A&L) is a large, robust, complex, primarily self-supporting, nonacademic unit that supports the academic mission of the university. A&L is the largest presenting organization between Los Angeles and San Francisco, and is one of the most visible, public-facing departments at UCSB. Through more than 150 events annually, A&L partners with faculty and academic departments, community organizations and leaders, university administrators, philanthropists and funders to create opportunities that integrate with and complement university curricula and create community connections.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties: Under general direction of the Production Manager, the Production Associate provides professional-level event production management for Arts & Lectures programming. The core purpose of the role is to own and manage the operational infrastructure of production while independently executing assigned events and implementing the strategic direction established by the Production Manager. While the Production Manager leads and advances all Arts & Lectures events and sets production standards, oversees budgets, contracts, technical riders, and venue coordination, the Production Associate independently manages operational logistics, event documentation systems, financial tracking, student staff supervision, and execution for small- to mid-scale programs as advanced by Production Manager. Applying professional event management concepts, the Production Associate exercises independent judgment and is outcome-driven rather than task-driven. The Production Associate uses independent logistical decision-making within approved budget parameters; has real-time operational authority during assigned events; exercises discretion and independent judgment; manages fiscal implementation and tracking; has ownership of systems development and maintenance; offers vendor selection recommendations within established frameworks; and oversees functional supervision of student staff. Due to the nature of the live performing arts environment, the schedule includes evenings and weekends and requires schedule fluidity tied to touring artists and programming cycles; real-time decision-making authority; and independent problem-solving during productions. Expected performance outcomes include: events execute smoothly and on schedule; production documentation is accurate and audit-ready; vendors and campus partners receive clear communication; financial tracking is precise and timely; production systems are standardized and scalable.

Required Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• 1 - 3 years - Experience in event production or live performing arts operations, including hands-on coordination of logistics such as equipment rentals, catering, transportation, and vendor management for small- to mid-scale events or productions.
• 1 - 3 years - Administrative and/or financial tracking and reconciliation experience
• Willingness and ability to work evenings and weekends.
• Basic knowledge of campus mission, vision, goals, and objectives, with the ability to apply this understanding in supporting live event production operations.

Preferred Qualifications

• Supervisory or team leadership experience, particularly overseeing student workers and/or volunteers.
• Experience developing and maintaining operational systems and documentation, including production calendars and run-of-show documents.
• Experience working in deadline-driven, real-time environments with non-traditional schedules (evenings and weekends), demonstrating independent problem-solving, on-site decision-making authority, and adaptability to dynamic programming cycles such as those found in touring arts, hospitality, or live entertainment settings.

Special Conditions of Employment

• Satisfactory completion of a criminal history background check
• Mandated Child Abuse Reporter

• Required to hold a valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

30% - Production Logistics & Implementation:

• Interpret hospitality and technical riders and implement logistical requirements

• Coordinate select equipment rentals, transportation, catering, and campus services

• Order and receive event-related goods and supplies

• Develop draft run-of-show documents to be reviewed, completed, and distributed by Production Manager

• Maintain event contact sheets

20% - Student Supervision & Workforce Development:

• Recruit, train, and supervise 15-25 student administrative and production assistants

• Assign event-day roles and responsibilities

• Provide general direction to the student hospitality and production student staff in preparation for events

• In coordination with Patron Services, provide general direction to front-of-house student staff as it pertains to the success of a smooth production

• Monitor performance and provide feedback

• Ensure timekeeping compliance and labor accuracy

• Develop training materials and standardized procedures

• Coordinate scheduling for student crews across season

• Mentor students in professional production practices

15% - Event Execution & On-Site Leadership:

• Serve as on-site Production Lead for select low- to mid-complexity lectures, films, and performances (as advanced by the Production Manager) to be determined in consultation with senior leadership

• Supervise student staff and temporary crew during select high- complexity events

• Troubleshoot real-time operational issues

15% - Financial Coordination & Settlement Preparation:

• Reconcile select invoices and vendor payments

• Prepare merchandise settlement documentation for review

• Oversee Concessions closeout

• Maintain select financial documentation for audit readiness

15% - Production Systems & Infrastructure Management:

• Maintain master production calendar

• Maintain inventory tracking and storage systems

• Procure necessary permits, exception forms, compliance documents, and COIs

5% - Other duties as assigned:

• Occasionally provides administrative and event support for other A&L projects and special events as directed by Senior Management

UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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