Clerical Assistant 2 (Nurse Scheduler)

NOTE: This posting will close on April 21, 2026 or after 25 applications are received, whichever occurs first.

The Department of Military & Veterans Affairs is searching for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Southwestern Veterans Center in Pittsburgh, PA. This position is assigned to the Nursing Department as a Unit Clerk, ensuring adherence to HIPAA standards and works closely with Nursing Management to organize and provide high quality services to our Veteran population. This position is also responsible for preparing and posting work schedules for the Nursing Department.

The ideal candidate is well organized and has the ability to maintain file systems, business calendars and other important documents. Should be personable in nature to interact with managers, employees and clients in a positive way. Must have experience using software programs to manage digital filing systems or calendars. Must possess excellent written and verbal communication to type clear and concise documents like memos, emails and invoices. If this describes you apply today!

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

The Clerical Assistant 2 in this position will provide administrative and clerical support to the nursing staff at the Southwestern Veterans Center. Responsibilities include coordinating and maintaining daily appointment schedules, creating reports, maintaining nursing files, and communicates with other departments on nursing business. This position is responsible for preparing and posting work schedules for the Nursing Department, answering telephone calls and emails, and typing reports, letters and other documents related to the nursing department. Participates in meetings, taking dictations and minutes, as required.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Shift may change based on operational need.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Two (2) years or more of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• The ability to work with various office equipment such as; scanner/printer/fax/computer/tablet/telephone/personal communication devices etc.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience with Department of Health regulations to meet staffing ratios.
• Previous experience completing scheduling for any type of business.
• Previous experience using a scheduling software program.

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment may require satisfactory completion of a background check, PPD testing, and physical.
  
  

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.