Executive Special Assistant, Dean's Office

• Do you have a proven track record of supporting high-level executives with shifting priorities?
• Are you a master of the "logistical double-check" who ensures every flight, reservation, and briefing is perfect?
• Can you manage multiple executive calendars with the critical thinking skills to ask, "does this make sense?" before hitting send?

• Provides enhanced support to the Dean by managing complex calendars, travel schedules, and meeting logistics.
• Provides high-level advising on administrative matters to the Dean.
• Provides administrative support to the Executive Director of GSPM, primarily calendar and meeting management, and travel arrangements.
• Proactively stays informed about the college's policies, programs, and courses to effectively answer inquiries.
• Coordinates correspondence ensuring error-free documents are presented for the Dean's signature. Drafts correspondence as needed. Organizes and maintains the Dean's official files, documents and archives.
• Conducts research and prepares background materials, analysis and reports in support of special projects. Partners effectively with offices within the University in order to implement key initiatives on behalf of the Dean's office.
• Organizes and coordinates internal and external events and engagements involving the Dean. Provides support for the Dean at those meetings and events as required. Initiates follow-up as directed.
• Collaborates with senior staff and others on other college-wide events. May include some evening or weekend events.
• Supports the budget preparation and manages recordkeeping, reconciles P-cards, and anticipates and prepares associated background materials as needed.
• Monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects.
• Creates visually engaging graphs, charts and summary documents for reports and presentations.
• Collaborates on creative strategies for communicating with the CPS community. May include assisting with social media, web presence, marketing efforts, and program materials.
• Independently handles inquiries and requests made to the office within established procedures and/or by asking probing questions, researching issues and gathering data, and using judgment to inform or escalate to the appropriate parties.
• Builds and maintains strong relationships across university offices, across the college, and with external vendors and partners.

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Three or more years of administrative experience supporting senior level executives, especially in a higher education environment is highly desired.
• Strong administrative, scheduling, organizational, and time management skills, and problem-solving capabilities.
• Professional demeanor with a positive disposition and willingness to tackle tasks with enthusiasm, no matter how big or small.
• Excellent verbal and written communication, interpersonal, and customer service skills and demonstrated experience dealing with confidential information.
• High proficiency with MS 365, Google Workspace, online platforms for virtual meetings (Zoom, Webex, Google Meet), and other standard business apps.
• Comfortable learning new software and processes for scheduling, meeting/event planning, budgets, marketing & social media, and general business productivity.
• Team player, comfortable taking direction from multiple people.
• Strong interest in continuous learning.

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.