Benefits & Leave of Absence Coordinator (Temporary)

Job Posting Overview

About us.Epiroc is a global productivity partner for mining & construction customers and accelerates the transformation toward a sustainable society. With ground-breaking technology, we develop and provide innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. We also offer world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Our global headquarters is based in Stockholm, Sweden and we have around 18,000 passionate employees supporting and collaborating with customers in over 150 countries around the world. Learn more at epirocgroup.com.

We succeed in our core business because we are passionate innovators with courage to change.With collaboration and mutual confidence, teams and individuals trust and support each other's abilities to offer solutions. Together, we lead the way to make mining and construction more sustainable.

Epiroc offers rewarding experiences and professional growth opportunities.Recognition for your hard work includes:

• Benefits eligibility begins the 1st of the month after start date
• Health care eligibility - including medical, dental, vision, prescription and telemedicine
• Wellness program
• Employee discounts
• Short and long-term disability insurance
• Life and AD&D insurance
• Flexible Spending Accounts (FSAs) and Health Savings Account (HSA)
• Employee Assistance Program
• 401(k) plan
• Direct deposit
• Tuition reimbursement program
• Paid Vacation
• Paid Sick Time

Join Our Team as a (Temporary) Benefits and Leave of Absence Coordinator at Epiroc!

Support the administration of employee benefit plans and leave of absence programs. Serves as an email point of contact for general benefits and leave of absence inquiries. Monitors and actions daily new benefit enrollments, life event documents and enrollment requests. Collaborates with both internal and external partners to process new and existing leave of absences in accordance with federal, state, and local laws and organizational policies.

Work Type: Onsite (Temporary Position)

Shift Timings: Monday - Friday from 8:00 am - 5:00 pm

Responsibilities:

• Provide administrative support with leave of absence programs (e.g., FMLA, ADA accommodations in partnership with HR, state paid family/medical leave, parental leave, personal and medical leaves) from intake through return-to-work.
• Coordinate disability claims with third-party administrators (TPAs), ensuring timely responses to internal / external partners.
• Update employee timesheets each pay period with the correct payroll coding for all approved leave policies.
• Provide employee education and guidance regarding benefits and leave options, eligibility, required documentation, timelines, and pay impacts.
• Maintain accurate records in HRIS/leave management systems; ensure data integrity, auditing, and document retention consistent with policy.
• Coordinate with Payroll on pay codes, benefit premiums, and deductions.
• Manage benefits enrollment changes triggered by qualifying life events; ensure correct effective dates and vendor updates.
• Ensure compliance with applicable laws and regulations (e.g., ERISA, HIPAA, COBRA, FMLA, ADA, state leave laws) and maintain confidentiality of sensitive information.
• Daily monitoring of life event notifications in HRIS system.
• Review and approval of life event documents and requests in HRIS system.
• Handle general benefits and leave emails from internal/external stakeholders.
• Support the benefits team during annual open enrollment with administrative tasks and projects as needed.
• Support the benefits team with other ad hoc administrative tasks as needed.
• Support monthly audit and reconciliations.

Knowledge/Education:

• High school diploma.
• 1+ years of office administration experience preferably in HR, benefits and/or leave of absences.
• Familiarity with FMLA, ADA, STD/LTD, ERISA, COBRA, HIPPA.
• Familiarity with employee benefits plan administration.
• Experience using an HRIS system (e.g., Dayforce, Workday, UKG, ADP, or similar).
• Strong attention to detail with demonstrated ability to handle sensitive/confidential information.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills with a customer-service mindset.

Preferred Qualifications:

• Some college or college degree.
• Minimum 2 years of benefits and / or leave administration experience.
• Experience with global or multi-state workforce.
• Experience using Dayforce.

Skills and Abilities:

• Employee-centered service: Communicates empathetically and clearly while setting expectations.
• Computer Literacy: Proficient in Microsoft Office Suite, cloud-based collaboration tools, internet research, and basic troubleshooting.
• Process and data management: Maintains organized documentation.
• Problem solving: Investigates issues, identifies root causes, and proposes practical solutions.
• Collaboration: Partners effectively with HR, Payroll, managers, and vendors to resolve cases.
• Time management: Balances daily work, deadlines, and cyclical activities.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.

Any background check conducted will be evaluated through an individualized assessment, taking into account the job's specific requirements and the candidate's circumstances.

Employment at Epiroc is "at-will," which means that either you or the company can terminate the employment relationship at any time, with or without prior notice, and for any reason not prohibited by statute, in accordance with state and federal guidelines. All employment is continued on that basis. No supervisor, manager or executive of the company, other than the General Manager in a signed writing, has any authority to alter the foregoing. Signature of this document serves as acknowledgment of receipt and does not create a contract of employment.

Epiroc is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

United. Inspired.Performance unites us, Innovation inspires us, and commitment drives us to keep moving forward.In the 150 countries where you can find Epiroc, we encourage our employees to take ownership of their own development and careers with the support of their leaders. We are committed to giving you every opportunity to succeed in a culture of innovation, diversity, and collaboration, combined with a caring atmosphere.

It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.

All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation. We foster an inclusive culture where diversity isn't just a goal but a part of our values and way of working. This is how we do business for a sustainable future.Learn more atwww.epiroc.com

The work environment reflects typical conditions encountered while performing the essential functions of this role in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The noise level is generally low to moderate.