Office Administrator

Position Summary

• The primary function of the office administrator will be responsible for providing administrative support to the office and accounting-payroll departments at a distribution yard.
• This role requires outstanding organizational skills, along with the ability to multitask. The successful candidate must be a self-starter, proactive, and possess the ability to work through competing priorities with minimal supervision and direction.

Duties & Responsibilities

• Appropriately responding to and managing telephone calls and mail/email requests. Assisting with the invoicing and processing of accounts payable and accounts receivable. Prepare, track, and manage preliminary notices. Prepare and receive items for shipping via Fed Ex, UPS, and standard mail daily. Deliver, process and respond to mail. Assist front counter with customer inquiries and direct calls appropriately. Assist Branch Managers with day to day responsibilities regarding customer orders, invoices, office supplies and maintenance. Scan, copy, and organize important documents and files.
• Prepare payroll files and templates for submission to GMS/SRS payroll
• Calculate commission and gainsharing files.
• Assist Director of Accounting and Controller with tasks as needed.

Basic Qualifications

• High School Diploma or equivalent Knowledge and use of general office administration/management practices and equipment.
• Demonstrated proficiency working with Microsoft Office products (i.e., Word, Outlook, PowerPoint, Excel)
• Strong verbal and written communication skills.
• Ability to proactively problem-solve, make decisions, anticipate next steps, implement solutions and monitor progress for multiple projects.
• Strong organizational, analytical, prioritization, time management and calendar management skills.
• Minimum of 2 years of related work experience. Core Competencies: Strive to do the right thing by displaying trust and integrity. Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others' opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done. Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members. Help champion an inclusive working environment by: Empowering others to bring their full selves to the workplace. Celebrating, welcoming, and valuing the different backgrounds and experiences that make up our workforce. Recognizing that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers

Physical Requirements

• Must be able to remain in stationary position in an office environment: 70% Will frequently move about inside the office to access files, office machinery, etc.
• Must be able to operate basic office machinery.
• Must be able to communicate with team and management and be able to exchange accurate information in these situations.

Required Cognitive Skills

• Must be able to problem solve and prioritize tasks.
• Must be able to manage stress depending on deadlines and ongoing projects.
• Must be able to multitask.
• Must be able to receive and analyze information.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement and initiative.

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

This job description is subject to change at any time.

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