Site Facilities Administrator

Position Title: Site Facilities Administrator

Work Location:6465 National Drive, Livermore, CA

Assignment Duration: 05 months

Work Arrangement: Onsite

This position provides comprehensive office management and site support.

The role requires a highly organized, detail-oriented professional who can manage multiple priorities, drive day-to-day operations, and ensure a well-functioning, people-focused workplace environment with minimal supervision. This is a highly visible, people-facing role that requires frequent interaction, relationship-building, and active engagement with employees, visitors, and leadership.

Key Responsibilities

* Oversee daily office operations to ensure an organized, efficient, and professional work environment

* Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture

* Actively engage with employees across the site, supporting a highly interactive, social office environment

* Lead, plan, and execute employee engagement initiatives and site events to support organizational culture

* Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution

* Compose, edit, and prepare professional correspondence and internal communications

* Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support

* Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere

* * Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency

* Support internal teams with administrative coordination and special assignments

Required Skills & Qualifications

* Highly detail-oriented and exceptionally well-organized with strong follow-through

* Proven ability to manage multiple priorities and maintain smooth office operations independently

* Strong written and verbal communication skills

Preferred Skills

* Experience in event planning and site employee engagement

Preferred Attributes

* Proactive, self-starter ("go-getter") mindset

* Strong problem-solving and critical-thinking abilities

* Ability to anticipate needs and take initiative

* Professional demeanor with excellent interpersonal, customer service, and social engagement skills