Exhibition and Program Assistant Fellow

The Exhibition and Program Assistant Fellow supports exhibitions, public programs, educational initiatives, communications, and visitor engagement for the Van Every/Smith Galleries. Working closely with the Director/Curator, this position assists in the logistical execution of exhibitions, artist visits, lectures, receptions, tours, and community engagement activities.

The Exhibition and Programs Assistant Fellow serves as a key liaison between the galleries, campus partners, visiting artists, and community audiences while helping create meaningful experiences with art.

Essential Functions

• Exhibitions Support
  
  
  
  • Assist with exhibition logistics including arranging shipping, assisting with installation, deinstallation, art handling, lighting, vinyl cutting, etc. in the Galleries and other campus spaces.
  • Coordinate logistics for incoming exhibition loans with Collection Coordinator.
  • Maintain exhibition records.
  • Assist in coordinating logistics of public events including receptions, artist visits, lectures and other and exhibition-related activities. Includes booking travel, accommodations, scheduling and assisting with set up, facilitating catering/meals, etc.
  • Document, archive, and post programs and artist lectures through photography and video; caption, edit, and post on social media and the Van Every/Smith Galleries' YouTube Channel.
  • Assist with planning and hosting activities related to the Art Collection Advisory Committee, including annual campus meeting, trip planning for alumni art trips, and subcommittee meetings.
  • Coordinate work study students/gallery interns (in cooperation with director/curator) to facilitate the efficient completion of these responsibilities
  
  
• Communications & Outreach
  
  
  
  • Coordinate in-house promotional materials including designing some in-house posters, exhibition guides and other printed and digital gallery resources. Updating Screenclound and sending out digital gallery signs; Coordinate in-house mailing and distribution of printed publicity such as posters and mailers; Update Wildcat Sync.
  • Update website, assist with development of social media content, and other communications/press
  
  
• Visitor Services & Operations
  
  
  
  • Coordinate intern schedules for gallery coverage; assist when there are gaps in the schedule.
  • Update email and print mailing lists
  • Provide surveys for events; review visitor survey and event data
  
  
• Other
  
  
  
  • Provide support during events.
  • Assist director with interns and student-centered programming
  • Support educational programs as needed
  • Other duties as assigned
  
  

Required Qualifications

• Bachelor's degree in art, art history, museum studies, arts administration, education, or related field.
• Must be a recent college graduate - Class of 2026, 2025 or 2024
• Strong communication and organizational skills.
• Ability to manage multiple projects simultaneously.
• Interest in contemporary art and public engagement.
• Ability to work occasional evenings and weekends.

Preferred Qualifications

• Preference given to Davidson College graduates
• Experience in galleries, museums, arts organizations, or higher education.
• Experience with social media and digital communications.
• Experience with WordPress.
• Experience coordinating events and public programs.
• Experience working with students and diverse audiences.

Information about how to submit an application can be found at https://employment.davidson.edu.