Administrative Specialist

POSITION SUMMARY

The Payroll Specialist processes employees' paychecks by collecting their data and timesheets. They verify work hours, issue deductions from wages or other earnings, update records regularly, and work closely with different departments to increase performance and ensure smooth operations. Performs all payroll procedures with speed and accuracy so that employees receive correct compensation in a timely manner. This position reports to the Payroll Manager, Callan Marine Ltd. ROLE AND

RESPONSIBILITIES

• Collects and verifies timekeeping information for all employees
• Responds to complaints and questions regarding payroll from employees and supervisors. Investigates and resolves any discrepancies in payroll
• Prepares and submits reports with payroll information to the supervisor.
• Participates in Safety and Environmental initiatives that will contribute to compliance with State/Federal regulations and improve existing Company programs.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High school diploma or equivalent; BSc/BA in accounting/business administration or relevant field preferred.
• Previous successful documented experience as payroll specialist or payroll manager strongly preferred.
• Strong math skills to make the necessary calculations quickly and accurately. * Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent effective verbal and written communication skills.
• Excellent organizational skills and a focus on details.
• Initiative to keep deadlines on tight schedules while ensuring wages are issued accurately and timely.
• Ability to abide by policies and procedures.
• Ability to work effectively and efficiently.
• Must be dependable and motivated.
• Familiarity with general accounting principles
• Experience in data collection, entry, and reporting with great accuracy and confidentiality.
• Computer-savvy with working knowledge of relevant HRIS and Payroll software.
• Strong aptitude in problem-solving.
• Sharp focus for detail, analytical skills, and the ability to process data quickly and accurately.
• Deep knowledge of legislation and regulations of the field
• Competencies: stress management/composure, teamwork, results-driven.

PREFERRED SKILLS

* Bilingual

PHYSICAL/MENTAL REQUIREMENTS

The employee must be able to perform the essential functions of the job with or without reasonable workplace accommodation. The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. This includes hard hats, safety glasses, life vests, respirators, earplugs, steel-toed shoes, personal flotation devices (PFD's), or other protective equipment as required by the work performed and the location where the work is being done.

In addition, the employee must also be capable of:

• Walking, stepping, climbing, or otherwise moving from one location on the job site to another, which may be of varying heights and access parameters.
• Standing, stooping, twisting, bending, crouching, kneeling, squatting, climbing, or sitting repetitively and/or for long periods of time.
• Repetitive movements by feet, shoulders, arms, wrists, hands, and back in the performance of work.
• Must be able to lift and carry 30lbs individually. Anything greater than 30lbs and up to 60lbs will require additional lifting means.
• Must be able to push and pull at a peak force of 150lbs. * Climbing stairs and/or vertical ladders of a height of 6ft or greater.
• Working in confined work areas and/or elevated heights.
• Adapting to temperature changes, outdoor conditions, and prolonged exposure to dusty, wet, or humid conditions, loud noises, and vibration.

The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees. Callan Marine Ltd. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Callan Marine, Ltd. reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment. Employment at Callan Marine, Ltd. is on an "at-will" basis. Employment security cannot be guaranteed for or by any employee.