Administrative Associate, School of Global Studies

At the College of Social and Behavioral Sciences we work to investigate ideas, transform social conditions, and tell unheard stories. We prepare students, engage in research, and collaborate with community partners to address everyday challenges, be thoughtful problem-solvers, and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region. With more than 30 SBS majors. The College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25, including a top 5 anthropology, geography, political philosophy, and creative nonfiction programs to choose from, our students can explore a range of subjects from ancient philosophy to artificial intelligence.

The University of Arizona's School of Global Studies (SGS) within the College of Social and Behavioral Sciences invites you to apply to the role of Administrative Associate. This position provides critical support to the Administrative Manager and the Director. Responsibilities include managing the front- and back-office duties of records collection and retention, student engagement, coordinating student recruitment, and managing events. The position also will be invested with major responsibilities to assist SGS programs with organization and execution of campus events and community outreach efforts. The position reports to the SGS Administrative Manager with secondary reporting lines to Program Directors.

Visa sponsorship is not available for this position.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Administrative Support

• Listserv management.
• Manage social media and website content.
• Office space management.
• Manage office supplies and material.
• Manage PCard processes.
• Assist with generating newsletters to faculty, staff, students.
• Assist with website management.
• Assist with recruitment projects by supporting the creation of videos and other content that promote the School of Global Studies and contribute to student enrollment efforts.

Event Management

• Generate and distribute course flyers and event flyers.
• Coordinate and assist with undergraduate recruitment, orientation, and graduation events.
• Provide logistical support for program events, outreach, committee meetings, speaker visits, and retreats.
• Assist with student recruitment activities, including advertising, promotions, and outreach.

Student Support

• Manage course availability, unit events, and school communication with undergraduate students (listservs, social media, etc.).
• First point of contact for student inquiries.
• Assist with Scholarship Universe as directed.
• Assist with data entry and management of student awards and scholarships.
• Coordinate with SBS Student Awards Coordinator with student awards and scholarships.
• Assist with leading a team of student workers.

Knowledge, Skills, and Abilities:

• Ability to work independently toward goals and objectives as directed by School leadership.
• Capacity to complete set of scheduled tasks throughout the year.
• Knowledge of job functions and best practices in an administrative setting.
• Facility interacting with direct and indirect reports, external contacts, and other groups within SGS.
• Ability to coordinate efforts with SGS faculty and staff to optimize efficiency.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

In addition to your resume and cover letter, please upload a writing sample answering the following prompt: If you were to be asked to organize an event for the School of Global Studies, what steps would you take to make this event as successful as possible?