Office Manager

Habitat for Humanity of Washington, D.C. & Northern Virginia (Habitat DC-NOVA) seeks a hardworking individual to join our team as Office Manager. Based in our NOVA office, the Office Manager will be scheduled to work Monday - Friday, with the possibility of working remotely one day per week.
The Office Manager is an important member of the team providing consistent support to each department, the President & CEO, and Habitat DC-NOVA Board of Directors, while managing all aspects of running our two offices. This position requires a positive attitude, effective organization and time-management skills, and an affinity for working with diverse groups of people in a fast-paced work environment.

Compensation and Benefits
Habitat DC-NOVA strives to foster a collaborative, support, and flexible work environment with a dynamic and passionate team that is committed to creating affordable homeownership opportunities for everyone.
The hourly range for this position is $28-$32/hour, commensurate with experience and qualifications. We offer a competitive salary and benefits package including healthcare benefits, vision benefits, dental benefits, life and disability insurance, retirement savings plan with an employer contribution, generous paid time off, and more.

About Habitat DC-NOVA
Habitat for Humanity of Washington, D.C. & Northern Virginia (Habitat DC-NOVA) believes that everyone deserves a safe, decent, and affordable place to call home. We help families with low and moderate incomes build strength, stability, and self-reliance by creating and preserving affordable homeownership. While we are best known for building and selling affordable homes, we do so much more: we repair existing homes, mobilize and advocate in support of pro-housing policies and solutions, provide homeowner financial education, and engage thousands of volunteers across the region. Our work brings together local families, community partners, volunteers, faith-based organizations, companies, and individuals to serve families in need of shelter. Habitat DC-NOVA launched in 2022 when DC Habitat and Habitat NOVA combined to become a single, regional organization. You can learn more about our work at habitatdcnova.org.

Essential Duties

Manage all office systems, including:

• Manage phone systems including main lines, cell phones, voicemail routing
• Receive and sort incoming mail and deliveries daily, and manage outgoing mail
• Maintain office paper and digital files in accordance with record retention policy
• Manage office supplies inventory and place orders as necessary
• Set up and manage in person and online (Zoom, Google Meet and Microsoft Teams) meetings
• Track, maintain and distribute staff and vendor contact lists
• Manage email, general distribution lists, relevant documents and calendar of President & CEO and Habitat DC-NOVA Board of Directors
• Ensure all office systems and procedures are well designed, maintained and documented
• Answer email inquiries or route them to staff as necessary
• Serve as lead person in office purchasing, office contracts, parking and all vendors
• Handle minor technical trouble-shooting around office equipment
• Assist with employee onboarding and exit, and other Human Resources requirements
• Review and edit documents, reports and other projects as needed
• Maintain and organize all organization wide forms
• Assist VP of Operations and Controller with collecting documentation on vendor and credit receipts
• Identity opportunities for process and office management improvements, and design and implement new systems
• Make travel arrangements for employees
• Assist with compiling and presenting board packet
• Respond to a variety of staff information requests related to office operations
• Other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties and responsibilities held by this position. Responsibilities may change over time. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications

• A dedication to our mission of creating affordable housing in the District of Columbia and Northern Virginia
• BA required with 2 - 3 years of experience in managing a fast-paced office
• Project management skills
• Highly developed written and oral communication skills
• Advanced experience in Microsoft Windows including Word, PowerPoint, Excel, SharePoint and Outlook as well as general office equipment
• Proven ability to work independently as a self-starter
• Ability to juggle multiple projects at once and prioritize based on staff / organizational needs
• Ability to work with sensitive and confidential information
• Ability to maintain confidentiality in all aspects of the job
• Ability to exercise excellent judgment in representing the organization
• May require sitting or standing for long periods of time
• Must be able to lift up to 30lbs.

To Apply
To apply for this position, please submit a resume and cover letter with your desired salary to [emailprotected]. Include Office Manager in the subject line. You may also apply via our online postings. The deadline for submission is February 9, 2024.

ONLY CANDIDATES WHO FOLLOW APPLICATION INSTRUCTIONS WILL BE CONSIDERED FOR THIS POSITION.

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