Payroll Manager

Payroll Manager

We are currently seeking to fill our Payroll Manager position at the Philadelphia campus with a highly qualified and passionate individual.

Job Title: Payroll Manager
Department: Financial Operations
Reports to: Director of Financial Operations
Primary Location: Philadelphia - Onsite
FLSA Status: Exempt, Full-time

Position Summary

The Payroll Manager oversees payroll preparation, distribution, and reporting processes for all PCOM campuses. This role ensures the accurate and timely calculation of wages, overtime, taxes, and deductions in compliance with federal and state laws. The Payroll Manager also manages the Payroll Specialist and coordinates the activities of workers engaged in recording hours of work, processing time records, compiling payroll statistics, and maintaining payroll control records.

Essential Duties and Responsibilities

• Payroll Processing: Implements, maintains, and reviews payroll systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and deductions.
• Time and Attendance: Manages the time and attendance system, overseeing employee timekeepers. Trains new timekeepers and reviews submitted time records for accuracy and approval.
• Special Payments: Reviews and processes special payment requests, ensuring compliance with PCOM policies.
• Compliance: Maintains up-to-date knowledge of payroll regulations and meets all payment and reporting deadlines.
• Reporting: Coordinates with the payroll tax company for government and employment reports, including IRS 941, state filings, and W-2s.
• HR Coordination: Works with Human Resources to ensure correct and consistent interpretation of personnel policies as they relate to payroll.
• Training and Guidance: Interprets, provides guidance, and trains employees, managers, and staff on payroll, time cards, and absence functions, and related policies and procedures. Reports needed changes and cross-trains staff to ensure backup capabilities in payroll.
• Other Duties: Performs additional related duties and projects as assigned.

Experience

• Required: Minimum of 5 years' experience as a Payroll Manager.
• Preferred: Experience in higher education or nonprofit organizations; expertise in Ellucian Banner; familiarity with Kronos timekeeping.

Education

• Required: Bachelor's Degree in Business Administration, Accounting, Finance, or an equivalent combination of education and experience.

Certifications, Licenses, Registrations

• Preferred: Certified Payroll Manager (CPM) or Certified Payroll Professional (CPP); membership in PayrollOrg.

Required Skills

• Integrity, sound judgment, and excellent communication skills.
• Reliability and experience in meeting deadlines.
• Ability to maintain confidentiality in handling sensitive information.
• Strong attention to detail, accuracy, and organization in work tasks.
• Proficiency in payroll analysis, reconciliations, and Microsoft Office (especially Excel).
• Knowledge of payroll software systems and related taxes, laws, and regulations.
• Ability to work independently, multitask, prioritize, and adapt to changing priorities.
• Leadership and training skills to guide key personnel.

The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.